ABSTRACT SUBMISSION
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IMPORTANT DATES
On-line registration: December 1, 2009 - June 15, 2010
Early registration & abstract submission deadline: February 8, 2010 included
FENS / IBRO travel grant application: February 1, 2010 included
On-site registration: July 3-7, 2010 (late registration fees apply)
Abstracts can be submitted only AFTER registering. Abstracts will be posted on the Forum website with full details concerning the day and time of presentation as from May 15, 2010.
POSTER PRESENTATIONS
Poster sessions will be held in the Europa hall of the RAI Conference Center, the main hall also for the registration, exhibition, internet and catering areas. There will be 7 poster sessions, each scheduled for half a day.
Morning poster sessions are scheduled between 09:45 and 13:15; afternoon poster sessions are scheduled between 13:30 and 17:30. A one hour time block is reserved for the presence of the authors of odd- and even-numbered posters respectively (11:15-12:15 & 12:15-13:15, in the morning; 13:30-14:30 & 14:30-15:30 in the afternoon).
Poster boards will be sized 1.50 m wide, 1.00 m high.
GENERAL REMARKS
Abstracts must be submitted electronically via the FENS Forum website. Deadline for abstract submission is February 8, 2010 included.
Important
The first author of an abstract must be registered at the Forum and can only be first author on one abstract; however, authors can be co-authors on several abstracts.
Invited speakers must be first authors on the abstract of their presentation.
By submitting an abstract, the authors certify that their work complies with the ethical guidelines for human and animal research.
Citation
Abstracts will be published on the FENS Forum website and in the series FENS Forum Abstracts, volume 5, 2010. The proper citation for the 7th FENS Forum abstracts is:
FENS Abstr. vol 5, xxx.nn, 2010
where xxx.nn stands for the abstract number.
TIPS ABOUT THE FORMAT OF YOUR ABSTRACT
Prepare your abstract with your usual word processor, taking into account the following indications:
Title
Words of the title are used for abstract indexing. Therefore, you should avoid "meaningless" words (ex: evidence for, new insights, effects of, etc) and non-standard abbreviations (ex: GABA is standard but LH for "lateral hypertrophy" is not). Use lower case, except for standard abbreviations.
The title must be in one paragraph. Maximum length: 250 characters and signs, including spaces.
Abstract length
Abstract length is limited to 2300 characters, including signs and spaces. If your abstract is too long, you will be instructed to reduce the number of characters before you can continue the abstract submission process. Note: some word processors do not count spaces as characters.
Greek characters and symbols
Do not use Greek characters, spell them out (alpha, gamma, etc.).
Unusual fonts (such as Symbol) can appear as weird characters in your final text.
Tables and figures
Tables and figures are not allowed.
THEMES AND TOPICS
You will be asked to select one or two themes. This selection is important because it will decide the particular session at which your poster will be displayed. Before selecting themes and topics, it is in your interest to ask yourself in which group of posters your contribution is likely to be viewed by the most interested participants.
See the list of themes.
INITIAL SUBMISSION OF YOUR ABSTRACT
Access
You can only access the abstract submission form AFTER having registered. If you want to submit an abstract right after your registration, a button is provided at the bottom of your registration confirmation to access directly the abstract submission form.
If you want to submit your abstract later, connect to the FENS Forum website, click on Abstracts, then on the Abstract submission link. You will have to enter the registration number and confidential code provided on the registration confirmation.
Abstract submission
You are required to go through the 4 steps of the abstract submission form. The form will be saved by clicking on Submit at the last step.
Step 1
Institutions
Fill in the list of institutions to which the authors belong.
Step 2
Authors
The abstract submission form allows as many as 20 co-authors. For each author, type in the name, the initials of the first and middle (M) names, and the indexes of the laboratories separated by a comma.
Ex: Smith JH 1,3,2
Step 3
Themes & topics
Select a theme, subtheme and topic corresponding to your abstract. You may have 2 choices, but one choice is mandatory.
See the list of themes.
Step 4
Title
The title must be in one paragraph. Maximum length: 250 characters and signs, including spaces.
Words of the title are used for abstract indexing. Therefore, you should avoid "meaningless" words (ex: evidence for, new insights, effects of, etc) and non-standard abbreviations (ex: GABA is standard but LH for "lateral hypertrophy" is not). Use lower case, except for standard abbreviations. Please note that Greek characters and symbols are not allowed.
Abstract body
The text body can have several paragraphs. Abstract length is limited to 2300 characters and signs, including spaces (see tips). Please note that Greek characters as well as tables and figures are not allowed.
Once you have checked that all the information is correct, click on Submit.
Confirmation
WAIT for the confirmation page. DO NOT FORGET TO PRINT IT.
Your registration number and confidential code are mentioned on the confirmation; you will need these codes for all correspondence with the Registration secretariat, or to modify your abstract and/or registration.
Read your submission and make sure that there are no weird characters and signs in your text.
To modify your abstract, click on Edit at the bottom of the confirmation page. If not, quit.
DO NOT send a copy of the confirmation to the Forum secretariat.
You should receive a confirmation of your abstract submission by e-mail within 24h-48h. If you do not receive this e-mail, please check your e-mail address (see Registration editing).
You can check and modify your abstract form at any time until the early registration deadline (February 8, 2010 included): See Abstract editing.
Note: your abstract will be definitively accepted only on receipt of your registration fee. At the time of publishing the abstract and programme books, abstracts for which we have received no registration payment will be removed.
ABSTRACT EDITING
You can edit your abstract until the early registration deadline of February 8, 2010 included.
Connect to the FENS Forum website, click on Abstracts, then on the Abstract submission link. Choose "View / Edit" in the pull-down menu then type in the registration number and confidential code mentioned on your registration confirmation and click on Edit or View.
To modify your abstract, you are required to go through the 4 steps of the abstract submission form.
For each step, you can modify any item (or no item), then click on Continue to proceed to the next step.
Changes will be saved by clicking on the Save button at the last step.
DO NOT send a copy of the confirmation to the Forum secretariat.
ABSTRACT ACCEPTATION
There is no reviewing process for abstract submitted to the Forum. However, the organisers reserve the right to reject an abstract that is incorrectly written, or does not conform to ethical rules or to the scientific scope of the meeting. Authors may be required to modify their abstract before being accepted.
Your abstract will be definitively accepted only on receipt of your registration fee. At the time of publishing the abstract and programme books, abstracts for which we have received no registration payment will be removed.
ABSTRACT WITHDRAWAL
In writing only, by e-mail or fax to the FENS Forum Server Office. State your last name, first name, registration number and confidential code. Withdrawal of an abstract without cancelling registration does not entail refund of the registration fee. Only first authors are allowed to withdraw their abstract.
Last update: February 9, 2010